AspirePro doesn't run payroll — it hands your payroll provider a clean, accurate file to run it from. The Payroll export produces a CSV of hours, pay rates, and time off for a date range, so payday is built on approved data rather than a scramble of spreadsheets.
Find it under HR → Payroll export (it needs Export payroll).
If you run pay runs, each approved run has its own, fuller provider file: gross pay split into salary, hourly pay, shares, commission, referral fees, reimbursements and recoveries, with contractors who get a bill left out. This export stays the simple hours-and-rates handover, and it works whether or not you use pay runs.
What it produces#
Pick a date window (it defaults to the current month), and export a CSV with a row per active person containing:
- Identity and employment — name, email, employment type, department, hire and termination dates.
- Pay — pay type, pay rate, and currency.
- Approved hours — only hours from approved timesheet periods, with breaks deducted. Unapproved hours are shown separately so nothing questionable slips into payroll.
- Time off — approved time-off days that fall within the window.
- Reimbursed — expense claims actually paid in the window (see Reimbursements).
A totals row sums it up, and every export is audit-logged.
Why "approved only" matters#
The export draws a hard line at approval: only time that a manager has signed off on counts toward the payroll hours. It holds whichever billing rule your organization uses: even when any logged time can be invoiced, only approved hours are paid.
This is a handover, not a payroll engine — there's no tax calculation or direct deposit here. The export gives your payroll provider (or bookkeeper) exactly the hours and rates they need, pulled straight from approved timesheets and approved time off, for whatever period you're running.