Invoices that write themselves from the work your team logged

Time is logged against tasks, tickets and projects. Under the rule you set — Approved time only, or Any logged time, for the firm, with a per-client override — billable time becomes work in progress: unbilled value sitting against the client. When you create an invoice you pull that work in, with any agreement fees due, and the lines come out with their dates, quantities and rates already right. You can also select entries on Finance → Time entries and invoice them in one step, one draft per client.

Yes. An agreement can be a retainer, a fixed fee or time and materials, each with its own billing cycle and rates. Recurring invoices can be raised automatically on the cycle, and retainer usage is tracked against contracted hours so overage is visible rather than absorbed.

Both. You map companies to customers in your accounting system (automatic creation is available but off by default), push invoices across as approved sales invoices, bring in the invoices your bookkeeper writes there, pull payments back within minutes — QuickBooks as they happen, Xero within 15 minutes while an invoice is unpaid — and — with QuickBooks Online — read live financial statements and vendor spend. The principle is that AspirePro records the money events it owns and mirrors the ones your ledger owns.

Revenue on the basis you choose, minus the cost of your team's time (tracked hours at each person's cost rate), minus direct costs (billable expenses and tagged ledger spend). Nothing unattributable is spread onto a client. The current and previous month update within a few minutes of a change to time, invoices, payments, expenses or agreements, with a nightly rebuild as a safety net, and every figure is labelled as measured or approximated — where no cost was measured at all, the margin percentage is not shown.

Yes, with honest caveats. Without any time tracking you still get each client's share of the work your team finished — tickets closed, project tasks completed, client activities held — set against its share of the revenue. The cost side stays empty rather than being guessed at, and the page tells you exactly which inputs would fill it.

Someone logs what they spent with a receipt, a reviewer approves or partially rejects the claim, and finance marks it reimbursed — through payroll, a pay run or manually. Approved items become real expense records: billable ones pass through to the client invoice and count as direct costs, the rest count as overhead. It works with no accounting integration at all.

Yes, once you turn on Pay now. Every invoice page and email then gets a button, and clients pay by card or bank transfer through Stripe or QuickBooks Payments without a login. When the client pays, the payment records itself on the invoice. Without Pay now, the public invoice link is view and download only.